How Do Invoice Numbers Work?
Customising Invoice Numbers
Clarus WMS automatically generates unique invoice numbers in order. However, you can easily customise these numbers, which is particularly useful if you are moving from another invoicing system.
Step-by-Step Guide
1. Use Pre-Populated Invoice Numbers
When you create a new invoice, Clarus WMS will automatically suggest the next available invoice number in sequence. You can simply use this default number.
2. Change the Invoice Number
If you want to use a different number, simply type your desired number into the Invoice Number field. After you save, this new number will become the starting point for all future sequential invoices.
REMEMBER: After saving, the new number will become the starting point for future sequential invoices.
3. Add a Prefix
To add a prefix, such as ""Inv-"" or ""Invoice-"", type it directly into the Invoice Number field before the actual number.
4. Ensure No Duplicate Numbers
The system will not allow you to use an invoice number that is already in use. Each invoice must have a unique identifier. If you try to use a duplicate number, you will be prompted to choose a different one.
WARNING: The system will not allow duplicate numbers.FAQs
Can I start invoice numbers from a specific number?
Yes, you can type your desired starting number into the Invoice Number field, and all future invoices will continue in sequence from that point.
Can I add a prefix to my invoice numbers?
Yes, you can add a prefix like ""Inv-"" or any other text by typing it directly before the invoice number.
Will the system allow duplicate invoice numbers?
No, the system ensures that each invoice number is unique and will not accept duplicates.
What happens if I don't change the invoice number?
If you don't change the number, Clarus WMS will continue to automatically assign the next number in the sequence.
Can I include letters in the invoice number?
Yes, you can include letters or other characters in the invoice number when customising it.
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